Benefits: CharlieHR Perks and discounts for over 30,000 brands, discounts at the onsite gyms and retailers, access to the event and wellbeing programme        
Overview: To curate and deliver a programme of activation to build a thriving community at Republic – with an additional focus of supporting the delivery of externally facing community and landlord-led projects that build Republic’s brand.
 
Build a thriving community at Republic though planning a programme of activations 

• Work with the Head of Community to devise the annual programme of ‘activations’ designed to support the internal Republic Community to get to know each other, grow their organisations and businesses and reap the benefits of being co-located at Republic. 
• Align programme with the strategic goals for Republic, set by the investor team. 
• Respond creatively to changing needs and demands from the tenant community.
• Enable the internal community at Republic to run their own successful events at Republic – making sure the systems and information processes are in place to make this happen well.

Build a thriving community at Republic though delivering the agreed programme of activations 

• Deliver the programme of activations for the onsite community.
• Keep up to date on trends in campuses, co-working spaces and Innovation Hubs. 
• Generate creative ideas and themes to maximise an activation experience
• Manage the delivery of all live events and meetings, with a particular importance placed on the tenant satisfaction and onsite community development 
• Manage catering and event staff during the course of each live activation.
• Support the use of in-house AV and equipment (subject to training)
• Demonstrate a working knowledge of in-house AV and equipment (subject to training).

Support Republic to positively contribute to the local area

• Guided by the Head of Community, deliver projects and events that are aimed at supporting Republic’s relationship and role with the external community – focussed on building social capital locally.
• Look to initiate projects to build connections with the hyper community surrounding Republic. 

Support Republic’s communications work internally and externally 

• Be the lead contact with the Republic’s marketing company to ensure they can create relevant social media content for Republic.
• Lead on internal communications – creating, developing and uploading content for newsletter, digital screens, website and building app.
• Explore ways to sector segment, target and market the programme proactively to the onsite community

Strategic Work and building relationships

• Develop good relationships with Republic tenants in the building – partnering with the Head of Community to better understand their needs.  
• Contribute to reviewing how well the work of the Community Management Team is doing to meet the needs of the tenant community.
• Input ideas into in the development of annual site-wide Place Strategy 

Liaise with the Republic Facilities and Building Management Team

• Liaison with building departments including security, maintenance and cleaning for activations.
• Work closely with the Property and Facilities management team on any facility requirements relating to activations
• Maintain high health and safety standards in the working environment and for the management of activations.

Report on the work of the Community Management Team 

• Create an annual programme and budget for the activations (networking, events and projects) updated on a quarterly basis.
• Ensure all event and project brief sheets and budgets are completed in advance of activations taking place. 
• Ensure all health and safety and licence requirements are met, including risk assessments that should be completed and approved by the relevant authorities / estates team in a timely manner and prior to any activation. 
• Keep incident reports up to date and escalate where necessary 
• Ensure attendance data is captured – including no of events, attendees, and feedback forms
• Undertake regular onsite community reviews to ensure meeting and /or exceeding expectations
• Devise and deliver a reporting procedure for all events looking at delivery against overarching place strategy objectives. 

Finance & Administration 

• Manage contracts for suppliers, ordering of catering and refreshments for meeting room and event bookings ensuring to keep within approved budgets 
• Ensure invoices are filed correctly each month for bookkeeping
• Maintain stocktake of consumables and small AV equipment 
• Ensure all events documentation is up to date and filed correctly 
• Ensure event finance sheets are up to date

Desired Requirements 

• A minimum of 3 years experience in community engagement and project management in a professional environment
• Experience of building and maintaining partnerships 
• Proven success in community and stakeholder engagement 
• Knowledge of project management methodologies 
• Organised and proficient at managing budgets 
• Team focussed with an understanding of bigger picture and desire to contribute 
• Reliable, friendly and keen to bring more joy to Republic!

How to apply Please send your application containing both CV and cover letter explaining why you are interested in the role to Kelly Coeur De Lion,  workwithus@thetrampery.com
Application Deadline Monday 18th April 2022 *early submissions will be prioritised